Grenoside PTA Consitution

Title

The name of the association shall be Grenoside Parent Teacher Association.

 

Membership

Membership will be automatic for parents or guardians of all pupils in the school and for all teaching and non-teaching staff and members of the governing body.

 

Aims

The objects of the Association are to advance the education of the pupils of the school by providing and assisting in the provision of facilities for education at the School and as an ancillary thereto and in furtherance of this object the association may:-

     a. Foster more extended relationships between staff, parents and others associated with the School, and

     b. Engage in activities which support the school and advance the education of pupils attending. 

 

Management

The president of the association shall be the Head teacher ex-officio

 

The management and control of the association shall be invested in a committee which shall consist of the following officers, who shall be elected annually at the Annual General Meeting (AGM)

 

  • Chairperson

  • Vice Chairperson

  • Treasurer (parent)

  • Secretary   

and other members from the following sources:

  • Parents, representing as far from possible, a cross section of the age range within the school

  • Parents whose child(ren) have secured a place in the school, but have not yet started may be elected onto the committee

  • Members of staff of the school, including non-teaching staff and the governing body.

 

The committee shall have the power to co-op members and to appoint any sub-committee and shall prescribe the function of any such sub-committee.

 

The committee should consist of a maximum of 20 members.

 

The committee, being elected on an annual basis, shall stand for a maximum of three years. At the AGM it is required that approximately one third of the committee stand down to make room for new people prepared to take up the vacant positions of the committee: retiring members may then be eligible for re-election if not all positions are taken.

 

The treasurer shall keep an account of all income and expenditure, will produce accounts, arrange for them to be audited and present them at the Annual General Meeting (AGM). The banking account shall be in the name of the association and withdrawals shall be made in the name of the associationby the signature of any two of the following:

 

       Chair person

       Vice chairperson

       Treasurer

       Secretary

 

An auditor, not a member of the committee shall be appointed annually at the AGM to audit the accounts and books of the association.

 

Meetings

At a meeting, there shall be a quorum when at least one third of the number of members of the committee or three members of the committee, whichever is the greater, are present at a meeting.

 

Committee meetings shall be held at least once a term at such times and places as the committee direct. The secretary shall give notice of the meetings.

 

The Annual General Meeting (AGM) of the association shall be held in MAY each year. At the AGM, the chair shall be taken by the chairperson or in his/her absence by the vice-chairperson of the committee. Additional meetings shall be held of the subsections of the association and these may be in addition to those called by the convenor from time to time.

 

A special general meeting shall be convened at the request in writing, to the secretary. Such a meeting shall be held within thirty days of the request. Agenda and motions shall be circulated to all members.

 

In the event of an equality of votes at a committee meeting the chairperson should have the casting vote.

 

General

The Association shall be non-political.

 

The Parent teacher Association will support the schools health and safety policy.

 

The head teacher shall have the ultimate decision on all education matters.

 

Any assets remaining on dissolution of the association satisfying and outstanding debts and liabilities, shall not be distributed amongst members of the association, but will be given to the school for the benefit of the children of the school in any manner is exclusively charitable at law.

 

The association shall take out public liability insurance to cover all its meetings and activities.

 

Any matter not provided for in the constitution shall be dealt with by the committee whose majority decision shall be deemed final.